Privacy Policy

About Nova Engineering Works

Nova Engineering Works is a construction-focused company with a digital platform developed to manage employee-related data and services. This web application allows employees to securely log in and access various internal tools, including profile management, payroll, asset tracking, attendance, and grievance handling.

1. Information We Collect

We collect and process personal information only for internal employee management purposes. This includes:

• Full name, email address, contact number
• Assigned assets, passes, room allocations, welder assignments, and site postings
• Client assignment and role within specific projects
• Employee interactions with modules like Sick Leave, Apply for Leave, Payroll, Notifications, Complaints & Grievances

2. Purpose of Data Collection

Your data is collected solely for operational, HR, and administrative tasks, including:

• Authenticating and managing employee accounts
• Processing leaves, payroll, and shift allocations
• Tracking assets and room allocations
• Recording grievances and notifications
• Reporting and administrative compliance

3. How We Use Your Data

All personal and work-related data is used internally for:

• Employee profile maintenance and updates
• Time tracking, leave management, and payroll processing
• Site management and work allocation
• Asset tracking and resource planning
• HR communication and reporting

4. Data Security

We implement strict access controls, secure servers, encryption, and authenticated sessions to ensure that employee data is protected from unauthorized access or misuse.

5. Who Has Access to Your Data?

Your data may be accessed only by:

• Authorized HR personnel
• Department heads and project supervisors (limited to relevant sections)
• System administrators (for support and maintenance)

We do not share, sell, or distribute your data outside the organization without your explicit consent, unless legally required.

6. Data Retention

We retain employee data only as long as necessary for active employment and for a reasonable period afterward for compliance and recordkeeping purposes.

7. Your Rights

As an employee, you have the right to:

• View and request correction of your data
• Access your attendance, payroll, and leave history
• Submit complaints or grievances
• Request deletion of data post-employment, as applicable by law

8. Cookies and Tracking

We may use technical cookies for session management and to improve performance. No tracking cookies or third-party analytics tools are used for advertising or profiling purposes.

9. Changes to This Policy

We may update this policy to reflect changes in features, security practices, or legal requirements. All employees will be notified through the internal notification system or email.

10. Contact Us

If you have any concerns or questions regarding this privacy policy, please contact the HR or system admin team: